In written communication, letters play an important role in conveying messages in various contexts. Whether it’s expressing a professional inquiry, submitting a complaint, or simply staying in touch with a loved one, letters serve as a versatile medium of communication.
However, it is important to recognize that not all characters are created equal. Two primary types of letters, formal and informal, exist, each tailored to different purposes and settings.
Difference between formal and informal letter in a tabular form
| Formal Letter | Informal Letter |
|---|---|
| Used for official or professional purposes | Used for personal or casual purposes |
| Follows a specific format with a proper structure | Less structured and more flexible in format |
| Typically begins with a formal salutation (e.g., “Dear Sir/Madam”) | Begins with a more casual salutation (e.g., “Dear [Name]”) |
| Language is polite, respectful, and professional | Language is conversational, relaxed, and friendly |
| Avoids contractions and abbreviations | This may include contractions and informal language |
| Contains a clear and concise message | May include personal anecdotes or informal language |
| Uses a formal tone and avoids emotional expressions | Can be more expressive and may include emotions |
| Typically ends with a formal closing (e.g., “Yours faithfully”) | Ends with a more informal closing (e.g., “Take care” or “Best regards”) |
| This may require the inclusion of the sender’s contact information | Usually includes the sender’s personal contact information |
Difference between formal and informal letter in a tabular form
Formal Letter:
Formal letters are used for official or professional purposes and follow a structured format. They begin with a formal salutation such as “Dear Sir or Madam” and employ polite and respectful language throughout. Contractions and abbreviations are avoided, emphasizing clarity and professionalism. The content of formal letters is concise and avoids emotional expressions or personal anecdotes. The letters typically end with a formal closing like “Yours faithfully” or “Sincerely,” followed by the sender’s name and designation. Formal letters prioritize professionalism and effectively convey information in a respectful manner.
Informal Letter:
Informal letters are personal and casual in nature, allowing for a more relaxed and flexible approach to communication. The salutations in informal letters are often casual and personalized, addressing recipients by their first names or using familiar terms. The language used in informal letters is conversational and relaxed, incorporating colloquial expressions, slang, and contractions. These letters provide an opportunity to share personal experiences, stories, and emotions, allowing for a more expressive and subjective writing style. The closings of informal letters are typically less formal and can vary depending on the sender-recipient relationship, often including phrases like “Take care” or “Best regards.” Personal contact information is commonly included in the sender’s signature.
Key Differences Between Formal and Informal Letters:
Purpose:
- Formal Letter: Used for official or professional purposes
- Informal Letter: Used for personal or casual purposes
Format and Structure:
- Formal Letter: Follows a specific format with a proper structure.
- Informal Letter: Less structured and more flexible in format
Salutation:
- Formal Letter: Begins with a formal salutation, such as “Dear Sir/Madam” or “To whom it may concern.”
- Informal Letter: Begin with a more casual salutation, using the recipient’s first name or familiar terms like “Hi” or “Hello.”
Language and Tone:
- Formal Letter: Language is polite, respectful, and professional. Avoids contractions, abbreviations, and informal language.
- Informal Letter: Language is conversational, relaxed, and friendly. May include contractions, informal language, and colloquial expressions.
Content:
- Formal Letter: Contains a clear and concise message, focusing on the main purpose or topic. Avoids personal anecdotes and emotional expressions.
- Informal Letter: This may include personal anecdotes, stories, and emotions. Allows for a more expressive and subjective writing style.
Closing:
- Formal Letter: Typically ends with a formal closing, such as “Yours faithfully” or “Sincerely.” Followed by the sender’s name and designation.
- Informal Letter: Ends with a more informal closing, like “Take care” or “Best regards.” May vary based on the relationship between the sender and recipient. The sender’s name and personal contact information are usually included.
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